Send Automatic Reminder Mails Row By Row Based On Status

**Excel Fox** · 08-08-2013, 07:52 PM

Here's the code. I've also attached the sample workbook.

Code:

Option Explicit

'Requirement: Outlook needs to be loaded, and account logged in

Sub CallMailer()
    
    Dim lngLoop As Long 'Programming ethics 1. Always start your first line after leaving a line space, and 1 indentation level
    Dim varEmailList As Variant
    Dim strSendTo As String
    Dim blnSend As Boolean
    
    With Worksheets("Sheet2")
        varEmailList = .Range("A2:B" & .Cells(.Rows.Count, 1).End(xlUp).Row)
    End With
    With ActiveSheet
        For lngLoop = 4 To .Cells(Rows.Count, 1).End(xlUp).Row ' Programming ethics 3. Always indent your loops, case statements and with constructors
            strSendTo = Application.VLookup(.Cells(lngLoop, "E").Value, varEmailList, 2, 0)
            If strSendTo <> vbNullString Then
                If .Cells(lngLoop, "J").Value <> True And .Cells(lngLoop, "H").Value = Date Then
                    .Cells(lngLoop, "J").Value = True
                    blnSend = True
                ElseIf .Cells(lngLoop, "K").Value <> True And .Cells(lngLoop, "I").Value = Date Then
                    .Cells(lngLoop, "K").Value = True
                    blnSend = True
                End If
                If blnSend Then
                    Call SendMessage(strTo:=strSendTo, strMessage:=CustMsg(.Cells(lngLoop, 2).Value, .Cells(lngLoop, 4).Value), strSubject:=.Cells(lngLoop, 3).Value, blnShowEmailBodyWithoutSending:=False, blnSignature:=True)
                    blnSend = False
                End If
            End If
            strSendTo = vbNullString
        Next lngLoop
    End With 'Programming ethics 2. Always end your last line leaving a line space before ending the sub or function, and having indendation level of 1
    
End Sub

Function CustMsg(strB As String, strD As String)

    Dim str As String
    str = "Hi," & vbLf & vbLf
    str = str & "This is regarding " & strB & ", " & strD & "."
    str = str & vbLf & vbLf
    CustMsg = str & "It is a gentle reminder. If you have any query, please let me know."
    
End Function

The send mail function which is more generic was picked from another thread in this forum. This is what it is

Code:

Option Explicit

Function SendMessage(strTo As String, Optional strCC As String, Optional strBCC As String, Optional strSubject As String, Optional strMessage As String, Optional rngToCopy As Range, Optional strAttachmentPath As String, Optional blnShowEmailBodyWithoutSending As Boolean = False, Optional blnSignature As Boolean)
     
    Dim objOutlook As Object 'Outlook.Application
    Dim objOutlookMsg As Object 'Outlook.MailItem
    Dim objOutlookRecip As Object 'Outlook.Recipient
    Dim objOutlookAttach As Object 'Outlook.Attachment
    Dim lngLoop As Long
    Dim strSignature As String
     
    If Trim(strTo) & Trim(strCC) & Trim(strBCC) = "" Then
        MsgBox "Please provide a mailing address!", vbInformation + vbOKOnly, "Missing mail information"
        Exit Function
    End If
    
    'Create the Outlook session.
    On Error Resume Next
    Set objOutlook = GetObject(, "Outlook.Application")
    Err.Clear: On Error GoTo -1: On Error GoTo 0
    If objOutlook Is Nothing Then
        Set objOutlook = CreateObject("Outlook.Application")
    End If
     
    'Create the message.
    Set objOutlookMsg = objOutlook.CreateItem(0)

    With objOutlookMsg
        
        'Add the To recipient(s) to the message.
        For lngLoop = LBound(Split(strTo, ";")) To UBound(Split(strTo, ";"))
            If Trim(Split(strTo, ";")(lngLoop)) <> "" Then
                Set objOutlookRecip = .Recipients.Add(Trim(Split(strTo, ";")(lngLoop)))
                objOutlookRecip.Type = 1 'olTO
            End If
        Next lngLoop
         
        'Add the CC recipient(s) to the message.
        For lngLoop = LBound(Split(strCC, ";")) To UBound(Split(strCC, ";"))
            If Trim(Split(strCC, ";")(lngLoop)) <> "" Then
                Set objOutlookRecip = .Recipients.Add(Trim(Split(strCC, ";")(lngLoop)))
                objOutlookRecip.Type = 2 'olCC
            End If
        Next lngLoop
         
        'Add the BCC recipient(s) to the message.
        For lngLoop = LBound(Split(strBCC, ";")) To UBound(Split(strBCC, ";"))
            If Trim(Split(strBCC, ";")(lngLoop)) <> "" Then
                Set objOutlookRecip = .Recipients.Add(Trim(Split(strBCC, ";")(lngLoop)))
                objOutlookRecip.Type = 3 'olBCC
            End If
        Next lngLoop
         
        'Set the Subject, Body, and Importance of the message.
        If strSubject = "" Then
            strSubject = "This is an Automation test with Microsoft Outlook"
        End If
        .Subject = strSubject
        If strMessage = "" Then
            strMessage = "This is the body of the message." & vbCrLf & vbCrLf
        End If
        .Importance = 2 'High importance
        If Not strMessage = "" Then
            .Body = strMessage & vbCrLf & vbCrLf
        End If
        
        If Not rngToCopy Is Nothing Then
            .HTMLBody = .Body & RangetoHTML(rngToCopy)
        End If
         
        'Add attachments to the message.
        If Not strAttachmentPath = "" Then
            If Len(Dir(strAttachmentPath)) <> 0 Then
                Set objOutlookAttach = .Attachments.Add(strAttachmentPath)
            Else
                MsgBox "Unable to find the specified attachment. Sending mail anyway."
            End If
        End If
        
        If blnSignature Then
            'Win XP
            strSignature = Environ("USERPROFILE") & "\Application Data\Microsoft\Signatures\*.htm"
            strSignature = Environ("USERPROFILE") & "\Application Data\Microsoft\Signatures\" & Dir(strSignature)
            If Dir(strSignature) = "" Then
            'Win 7
                strSignature = Environ("USERPROFILE") & "\AppData\Roaming\Microsoft\Signatures\*.htm"
                strSignature = Environ("USERPROFILE") & "\AppData\Roaming\Microsoft\Signatures\" & Dir(strSignature)
            End If
        End If
         
        If Dir(strSignature) <> "" Then
            strSignature = GetBoiler(strSignature)
        Else
            strSignature = ""
        End If
        
        'MsgBox .htmlbody
        If strSignature <> "" Then
            .HTMLBody = .HTMLBody & strSignature
        End If
            
        'Resolve each Recipient's name.
        For Each objOutlookRecip In .Recipients
            objOutlookRecip.Resolve
        Next
         
        'Should we display the message before sending?
        If blnShowEmailBodyWithoutSending Then
            .Display
        Else
            .Display
            .Save
            .Send
        End If
    End With
     
    Set objOutlook = Nothing
    Set objOutlookMsg = Nothing
    Set objOutlookAttach = Nothing
    Set objOutlookRecip = Nothing
     
End Function

Function RangetoHTML(rng As Range)

    'Works in Excel 2000, Excel 2002, Excel 2003, Excel 2007, Excel 2010, Outlook 2000, Outlook 2002, Outlook 2003, Outlook 2007, and Outlook 2010.
    Dim strTempFile As String
    Dim wbkTemp As Workbook

    strTempFile = Environ$("temp") & Application.PathSeparator & Format(Now, "dd-mm-yy h-mm-ss") & ".htm"
 
    'Copy the range and create a workbook to receive the data.
    rng.Copy
    Set wbkTemp = Workbooks.Add(1)
    With wbkTemp.Sheets(1)
        With .Cells(1)
            .PasteSpecial Paste:=8
            .PasteSpecial xlPasteValues, , False, False
            .PasteSpecial xlPasteFormats, , False, False
            .Select
        End With
        Application.CutCopyMode = False
        On Error Resume Next
            .DrawingObjects.Visible = True
            .DrawingObjects.Delete
        Err.Clear: On Error GoTo 0
    End With
 
    'Publish the sheet to an .htm file.
    With wbkTemp.PublishObjects.Add( _
         SourceType:=xlSourceRange, _
         Filename:=strTempFile, _
         Sheet:=wbkTemp.Sheets(1).Name, _
         Source:=wbkTemp.Sheets(1).UsedRange.Address, _
         HtmlType:=xlHtmlStatic)
        .Publish (True)
    End With
 
    'Read all data from the .htm file into the RangetoHTML subroutine.
    RangetoHTML = GetBoiler(strTempFile)
    RangetoHTML = Replace(RangetoHTML, "align=center x:publishsource=", _
                          "align=left x:publishsource=")
 
    'Close wbkTemp
    wbkTemp.Close savechanges:=False
 
    'Delete the htm file.
    Kill strTempFile
 
    Set wbkTemp = Nothing
    
End Function

Function GetBoiler(ByVal strFile As String) As String

    'May not be supported in MAC
    Dim objFSO As Object
    Dim objTextStream As Object
    On Error Resume Next
    Set objFSO = CreateObject("Scripting.FileSystemObject")
    Set objTextStream = objFSO.GetFile(strFile).OpenAsTextStream(1, -2)
    GetBoiler = objTextStream.ReadAll
    objTextStream.Close
    
    Set objFSO = Nothing
    Set objTextStream = Nothing
    
End Function